What is the duration for which an employer must maintain written documentation of the pre-employment check?

The duration for which an employer must maintain written documentation of the pre-employment check is two years. This requirement is in place to ensure that there is a clear record of the background checks conducted on potential employees, which can be essential for compliance with regulatory standards and for verifying that the hiring process adheres to legal requirements over time. Maintaining this documentation for a two-year period allows employers to demonstrate due diligence in their hiring practices, especially in the security field, where background checks are critical for assessing an individual's suitability for a role that may involve sensitive situations or information. This timeframe effectively balances the need for record-keeping with the reality that employee records may not need to be retained indefinitely for hiring processes related to employment qualifications.